Personal assistant
- Təhsil: Ali
- Son müraciət tarixi: 05 fev 2024
- Bakı, Azərbaycan
İş haqqında
Responsibilities:
- Act as the point of contact between the manager and internal/external clients/stakeholders/partners
- Screen and direct phone calls and distribute correspondence
- Copying, scanning, and faxing documents, as well as taking notes
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements & to be on domestic/international business trips
- Take dictation, notes and minutes/protocols of the official meeting
- Conduct sequential translation during formal and informal meetings and discussions
- Produce and conduct meetings, reports, presentations and briefs
- Typing, formatting, and editing reports, documents, and presentations
- Scheduling appointments, maintaining an events calendar, and sending reminders. Preparing facilities for scheduled events and arranging refreshments, if required
- Devise and maintain office filing system
- Ordering office supplies and replacements, as well as managing mail and courier services
- Observing best business practices and etiquette
- Data collection and systematization
- Conduct desktop research on several subjects
- Meet guests in office and arrange everything necessary for conducting meetings
- Preparation daily/weekly media reports from local and international mass media resources and social networks (social-political, tourism and hospitality and similar subjects)
Work conditions:
- You will become part of an interesting international project side by side with industry professionals
- Official contract
- Working day - 8 hours
- On special dates/deadlines overtime hours are possible
- Local and international business trips are possible
- Convenient office location
- Lunch and mobile expenses are covered by the office
Tələblər
- We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner
- You will work on a one-to-one and team basis on a variety of tasks related to manager’s working life and communication
- Personal Assistant will offer comprehensive support in all areas of business, including communications, administration, project management, also orchestrate of travel and events for best performance
- An ideal candidate will also feel comfortable working in a high-pressure office environment Requirements and skills:
- Strive to gain work experience as a Personal assistant
- Exceptional interpersonal skills
- High level of proficiency in text & oral translation into/reverse english and azeri
- Excellent verbal and written communications skills in English
- Advanced typing, note taking, recordkeeping and organizational skills
- Knowledge of office management systems and procedures. Ability to manage internal and external correspondence
- Up-to-date with latest office gadgets and applications
- MS Office (MS Excel, MS Word, Outlook, MS Access, Power Point)
- Understanding of main principles of geography, cartography, nature and ecology
- Commitment to the principles of sustainable development (SDG)
- Outstanding organizational and time management skills
- Ability to organize, manage and lead formal and informal meetings/events
- Ability to multitask and prioritize daily workload
- Discretion and confidentiality
- BA degree
- Diploma or certification in tourism and hospitality would be considered an advantage
- Age between 23-35 years is preferred Candidates who interested in the vocation can apply by sending CV and brief cover letter to email Please, indicate in the Subject of email “PA vacancy” Application deadline:
06.00 p.m. on 09 January 2024